karkloof trail run

Registration: 25th Sept, 13h00 -19h00, Karkloof Country Club OR Registration: 26th Sept, 05h30 -07h00, Karkloof Country Club Race Start: 26th Sept, 08h00, Karkloof Country Club Each 10 Miler Participant is required to 'show face' at registration. https://www.karklooftrailrun.co.za/schedule/2025-karkloof-trail-run

• 10 Miles of Trails and land access • Fully Marked Course • A Water Point • Medical Services • Race Village and MC • Hot Showers • Race Photos • Race Garment • Finisher Medal

• Personal Race Nutrition • Camping Gear • Running Gear • Camping Fees for Supporters • Camping Fees for Pacers • Supporter Vehicle Access • Shuttle to the start

The Karkloof 10-Miler route will begin at the famous Karkloof Country Club and traverse the final 10 Miles of the iconic Karkloof 100-Mile route. 10Miles | 16km with 211M

There is 1 major water point (WP) between. A description of what they will be stocked with will be shared in the event guide published on the 6th of September. 1. Karkloof Falls - WP

Mandatory Equipment and Race Requirements • Always Be Prepared: Carry your mandatory equipment throughout the race to ensure safety and compliance. • Expect Spot Checks: Equipment checks can occur before, during, or after the race. Stay prepared! • Consequences for Non-Compliance: Missing any mandatory gear could lead to penalties, including time penalties or disqualification. Mandatory Gear List • Liquid carrying capacity: 500ml to 1L (weather dependent). • Waterproof Jacket (weather dependent). • Charged Phone. • Race Number The organisers may adjust these requirements based on extreme weather conditions.

Camping is NOT included in your entry. Self-camping accommodation is costed at a per person per night basis and does not include a tent, mattress, or any other camping accessories. Spectators, supporters and pacers are required to purchase additional camping, per person, per night. Booking for camping will be done through the Karkloof Trail Run and not via the Karkloof Country Club. Additional Accommodation throughout the valley is available. Google and Airbnb have all the options. We do not suggest, offer or broker additional accommodation for anyone.

We do not allow spectators on route for the 10 miler.

Every 10Miler finisher who completes the race will receive a Finisher Medal. Prize Money Prize money will be confirmed closer to the event. We will have a limited amount of elite entries. Elite athletes receiving complimentary entry who earn cash prizes will have the entry fee value deducted from their total prize amount.

Entry Policy Registration Agreement: By registering for the Karkloof Trail Run, participants agree to the event terms, including the Refunds and Deferral Policy, and acknowledge the inherent risks associated with trail running. Non-Transferable: All entries are personal and non-transferable. Participants may not assign or sell their entry or race bib to another individual. Race Category Changes: Downgrades: Participants may downgrade to a shorter race distance until 01 September, subject to availability. No refunds will be issued for downgrades. Upgrades: Participants may upgrade to a longer distance until 01 September, provided space is available. The price difference must be paid at the time of the request. Refund Policy Refund requests must be submitted in writing to [insert email address] by the following deadlines: • 80% refund for cancellations made before 01 June. • 50% refund for cancellations made before 01 August. • 30% refund for cancellations made before 01 September. • No refunds for cancellations made on or after 01 September. Non-Refundable Items: A 10% administration fee will be deducted from all refunds. Refunds do not include additional purchases such as camping, merchandise, or shuttle bookings. Deferral Policy Eligibility: Deferral requests must be submitted in writing to rd@karklooftrailrun.co.za by 30 July. Deferrals are valid for one year only and are subject to event capacity for the following year. Strict Conditions: • Deferrals will only be granted for pregnancy. No other reasons, including injury, illness, lack of training, work commitments, or travel, will be accepted. • A medical certificate confirming the pregnancy must be submitted by 07 August. Additional Costs: Participants are responsible for any additional entry fee costs if the event price increases for the deferred year. Force Majeure Policy Event Cancellation or Postponement: If the event is canceled or postponed due to circumstances beyond the Organisers' control (e.g., natural disasters, extreme weather, or civil unrest), no refunds will be issued. Entries will automatically be deferred to the rescheduled event date, if the event has not started. Unforeseen Circumstances Include: • Acts of God (e.g., floods, earthquakes, snow, or fires). • Safety concerns for participants and spectators. • Acts of terrorism, war, or civil unrest.

On Route: Event Guidelines and Etiquette for the Karkloof Trail Run • Rugged Terrain Alert: Our routes take you through some challenging, single-track hiking trails. By participating, you're acknowledging and accepting the inherent risks. • Race Bib Display: If you're in the 100, 50, or 30 Miler, ensure your race bib is in clear sight at all times. • Stay Alert and Trust the Markings: Our course is clearly marked, but some good old-fashioned trail-finding skills and a sprinkle of common sense are always a bonus. • Respect the Markers: Meddling with route markers isn't just naughty—it'll get you disqualified. • Trail Courtesy: Remember the golden rules—keep to the left, pass on the right, and always be vigilant about potential blind spots. • Exiting the Race: If you've reached your limit and need to bow out, please inform the nearest race official. This simple act ensures we don’t assume you're lost, and it keeps you in good standing for future events. Compulsory Equipment: • Always Be Prepared: It's essential to carry your mandatory equipment throughout the race. • Expect Spot Checks: Be ready! We might conduct equipment checks at any point—before, during, or even after the race. • Don't Get Caught Short: If you're missing any mandatory gear, consequences could range from a time penalty to outright disqualification. Better safe than sorry! General: • Run Clean: Performance-enhancing substances are a no-go. Be prepared, as we might conduct random tests. • Voice Your Concerns Promptly: If you have any protests, make them known within 60 minutes of crossing the finish line. • Play Nice: Unsporting behaviour or mistreatment of officials is not only frowned upon but can also get you disqualified. • Spread Positivity: Our volunteers are the unsung heroes of the event. A simple "thank you" and a smile can make their day. Let's show them some love! Weather: • Be Over-Prepared: While distances may vary, we recommend having all items from the equipment list. It's better to have and not need than to need and not have. • Stay Adaptable: Please note, that organizers may adjust the list of compulsory items as circumstances dictate. • Rain or Shine, We're On: Unless Disaster Management steps in, the event will go forward. • Safety First: In the face of extreme conditions, organizers prioritize safety and may decide to cancel. Always stay informed! Lost and Found: • Personal items left after the race will be donated. Items will not be shipped. Vehicles to Spectator Points: • Spectators can travel to designated viewing areas. • Just a reminder that our organizers have the flexibility to modify the routing and format as the event unfolds. Adaptability is key! Stay informed and enjoy the race.