Question 1

Registration, Times & Locations

Accepted Answer

Registration: 25th Sept, 13h00 -19h00, Karkloof Country Club OR
Registration: 26th Sept, 05h30 - 06h00, Karkloof Country Club
Race Start: 26 Sept, 07h00, Bushwillow Camping Grounds

Each 30 Miler Participant is required to 'show face' at registration. 
Race Briefing: 10min before race start.

Question 2

Entry Includes

Accepted Answer

• A Life-changing experience
 • 30 Miles of Trails and land access
 • Fully Marked Course
 • 2 Aid Stations
 • 3 Additional water points (Water Only)
 • Medical Services
 • Race Village and MC
 • Hot Showers
 • Race Photos
 • Race Garment
 • Finisher Medal

Question 3

Entry Fee Excludes

Accepted Answer

• Personal Race Nutrition
 • Camping Gear
 • Running Gear
 • Camping Costs
 • Camping Fees for Supporters
 • Camping Fees for Pacers
 • Shuttle to the start

Question 4

Route + GPX

Accepted Answer

The 30 Miler is a point-to-point trail race and will take runners through the indigenous forests, farmlands and plantations of the Karkloof Valley. The route will start at the Bushwillow Gardens and traverse the rest of the 100 & 50 Miler route through to the finish at Karkloof Country Club with an elevation gain of 1500m.

In addition to the Aid Station, we have self-help water points (water & Coke) between each aid station.

30Miles | 48km with 712M

Question 5

What aid stations are available for the 30 Miler?

Accepted Answer

For the 30 Miler, there are 2 major aid stations and several water points along the route. Detailed information on what each station will be stocked with will be available in the event guide published on September 6th. The aid stations and water points are as follows: Gatmore (WP), Karkloof Country Club (AS), Airstrip (WP), Karkloof Country Club (AS), and Karkloof Falls (WP).

Question 6

Compulsory Gear

Accepted Answer

Mandatory Equipment and Race Requirements
 • Always Be Prepared: Carry your mandatory equipment throughout the race to ensure safety and compliance.
 • Expect Spot Checks: Equipment checks can occur before, during, or after the race. Stay prepared!
 • Consequences for Non-Compliance: Missing any mandatory gear could lead to penalties, including time penalties or disqualification.

Mandatory Gear List
 • GPX Watch with file and navigation active.
 • Liquid carrying capacity: 500ml to 1L (weather dependent).
 • Waterproof Jacket (weather dependent).
 • Charged Phone.
 • Space Blanket.
 • Race Number
 • Reserve food: 200 Calories.
 • Bandage/strapping (minimum size 5x50cm).
 • Headlamp (not required during daytime).

The organisers may adjust these requirements based on extreme weather conditions.

Question 7

Camping & Accommodation

Accepted Answer

Camping is sold separate and needs to be booked
Self-camping accommodation is costed at a per person per night basis and does not include a tent, mattress, or any other camping accessories.

Spectators, supporters and pacers are required to purchase additional camping, per person, per night.
Booking for camping will be done through the Karkloof Trail Run and not via the Karkloof Country Club.

Additional Accommodation throughout the valley is available. Google and Airbnb have all the options. We do not suggest, offer or broker additional accommodation for anyone.

Question 8

Supports and Spectators

Accepted Answer

Crew form an integral part of the race, and many runners regard it as a team effort.
You can see your runners at the following places:

• Karkloof Country Club - AS x 2

This gives you 2 places access points along a 30-mile route!

The access roads to checkpoints and viewpoints are a combination of tar and dirt roads but all passable with a standard sedan vehicle. Some dirt sections are in poor condition.

Please do not go in search of your own spectator points as you may jeopardise the future of the race by annoying local landowners.

Please drive as slowly as possible to improve the safety of everyone around you. There are sections of the course where the runners and crew vehicles share the course, although far fewer than before. There is a tendency to rush between points, but this is unnecessary as there is enough time to get between the points ahead of your runners on each occasion.

• Please do not enter the Runners’ Only Area of the Aid Stations.
 • Food and liquids at each aid station and water point are for runners and pacers only. You need to be self-sufficient. 
 • Please do not go onto any other private land whatsoever - this jeopardises the future of the race.
 • If you are found trespassing, or not abiding by the above, your runner will be disqualified immediately.

Question 9

Prizes

Accepted Answer

Every 30Miler finisher who completes the race will receive a Finisher Medal.

Prize Money 
Prize money will be confirmed closer to the event.

We will have a limited amount of elite entries. Elite athletes receiving complimentary entry who earn cash prizes will have the entry fee value deducted from their total prize amount.

Question 10

Refunds, Deferrals, Postponement, Downgrades and Cancellation

Accepted Answer

Entry Policy
Registration Agreement:
By registering for the Karkloof Trail Run, participants agree to the event terms, including the Refunds and Deferral Policy, and acknowledge the inherent risks associated with trail running.

Non-Transferable:
All entries are personal and non-transferable. Participants may not assign or sell their entry or race bib to another individual.

Race Category Changes:
Downgrades: Participants may downgrade to a shorter race distance until 01 September, subject to availability. No refunds will be issued for downgrades.
Upgrades: Participants may upgrade to a longer distance until 01 September, provided space is available. The price difference must be paid at the time of the request.

Refund Policy
Refund requests must be submitted in writing to [insert email address] by the following deadlines:

• 80% refund for cancellations made before 01 June.
 • 50% refund for cancellations made before 01 August.
 • 30% refund for cancellations made before 01 September.
 • No refunds for cancellations made on or after 01 September.

Non-Refundable Items:
A 10% administration fee will be deducted from all refunds.
Refunds do not include additional purchases such as camping, merchandise, or shuttle bookings.

Deferral Policy
Eligibility:
Deferral requests must be submitted in writing to rd@karklooftrailrun.co.za by 30 July.
Deferrals are valid for one year only and are subject to event capacity for the following year.

Strict Conditions:
 • Deferrals will only be granted for pregnancy. No other reasons, including injury, illness, lack of training, work commitments, or travel, will be accepted.
 • A medical certificate confirming the pregnancy must be submitted by 07 August.

Additional Costs:
Participants are responsible for any additional entry fee costs if the event price increases for the deferred year.

Force Majeure Policy
Event Cancellation or Postponement:
If the event is canceled or postponed due to circumstances beyond the Organisers' control (e.g., natural disasters, extreme weather, or civil unrest), no refunds will be issued.
Entries will automatically be deferred to the rescheduled event date, if the event has not started.

Unforeseen Circumstances Include:
 • Acts of God (e.g., floods, earthquakes, snow, or fires).
 • Safety concerns for participants and spectators.
 • Acts of terrorism, war, or civil unrest.

Question 11

Event Rules

Accepted Answer

On Route:
Event Guidelines and Etiquette for the Karkloof Trail Run

• Rugged Terrain Alert: Our routes take you through some challenging, single-track hiking trails. By participating, you're acknowledging and accepting the inherent risks.
 • Race Bib Display: If you're in the 100, 50, or 30 Miler, ensure your race bib is in clear sight at all times.
 • Stay Alert and Trust the Markings: Our course is clearly marked, but some good old-fashioned trail-finding skills and a sprinkle of common sense are always a bonus.
 • Respect the Markers: Meddling with route markers isn't just naughty—it'll get you disqualified.
 • Trail Courtesy: Remember the golden rules—keep to the left, pass on the right, and always be vigilant about potential blind spots.
 • Exiting the Race: If you've reached your limit and need to bow out, please inform the nearest race official. This simple act ensures we don’t assume you're lost, and it keeps you in good standing for future events.

Compulsory Equipment:
 • Always Be Prepared: It's essential to carry your mandatory equipment throughout the race.
 • Expect Spot Checks: Be ready! We might conduct equipment checks at any point—before, during, or even after the race.
 • Don't Get Caught Short: If you're missing any mandatory gear, consequences could range from a time penalty to outright disqualification. Better safe than sorry!

General:
 • Run Clean: Performance-enhancing substances are a no-go. Be prepared, as we might conduct random tests.
 • Voice Your Concerns Promptly: If you have any protests, make them known within 60 minutes of crossing the finish line.
 • Play Nice: Unsporting behaviour or mistreatment of officials is not only frowned upon but can also get you disqualified.
 • Spread Positivity: Our volunteers are the unsung heroes of the event. A simple "thank you" and a smile can make their day. Let's show them some love!

Weather:
 • Be Over-Prepared: While distances may vary, we recommend having all items from the equipment list. It's better to have and not need than to need and not have.
 • Stay Adaptable: Please note, that organizers may adjust the list of compulsory items as circumstances dictate.
 • Rain or Shine, We're On: Unless Disaster Management steps in, the event will go forward.
 • Safety First: In the face of extreme conditions, organizers prioritize safety and may decide to cancel. Always stay informed!

Lost and Found:
 • Personal items left after the race will be donated. Items will not be shipped.

Vehicles to Spectator Points:
 • Spectators can travel to designated viewing areas.
 • Just a reminder that our organizers have the flexibility to modify the routing and format as the event unfolds. Adaptability is key! Stay informed and enjoy the race.

karkloof trail run

KK30