karkloof trail run

Registration: 25th Sept, 13h00 -19h00, Karkloof Country Club OR Registration: 26th Sept, 05h30 -07h00, Karkloof Country Club Race Start: 26 Sept, 07h30, Karkloof Country Club Race Briefing: 10min before race start.

• A Life-changing experience • 20 Miles of Trails and land access • Fully Marked Course • 1 Aid Stations • 2 Additional water points (Water Only) • Medical Services • Race Village and MC • Hot Showers • Race Photos • Race Garment • Finisher Medal

• Personal Race Nutrition • Camping Gear • Running Gear • Camping Costs • Camping Fees for Supporters • Camping Fees for Pacers • Shuttle to the start

The 20 Miler is a circular trail race that takes you through the indigenous forests, farmlands, and plantations of the Karkloof Valley. The race starts and finishes at the Karkloof Country Club and includes 2 water points and 1 major aid station. The 20 Miler follows the final 32km of the iconic 100 Miler route. The total distance is 34km with 736m of elevation gain. The GPX file for the route will be available for download on our website.

For the 20 Miler, there is 1 major aid station and several water points along the route. Detailed information on what each station will be stocked with will be available in the event guide published on September 6th. The aid stations and water points are as follows: Airstrip (WP), Karkloof Country Club (AS), and Karkloof Falls (WP).

Mandatory Equipment and Race Requirements • Always Be Prepared: Carry your mandatory equipment throughout the race to ensure safety and compliance. • Expect Spot Checks: Equipment checks can occur before, during, or after the race. Stay prepared! • Consequences for Non-Compliance: Missing any mandatory gear could lead to penalties, including time penalties or disqualification. Mandatory Gear List • GPX Watch with file and navigation active. • Liquid carrying capacity: 500ml to 1L (weather dependent). • Waterproof Jacket (weather dependent). • Charged Phone. • Space Blanket. • Race Number • Bandage/strapping (minimum size 5x50cm). The organisers may adjust these requirements based on extreme weather conditions.

Camping is NOT included in your entry. Self-camping accommodation is costed at a per person per night basis and does not include a tent, mattress, or any other camping accessories. Spectators, supporters and pacers are required to purchase additional camping, per person, per night. Booking for camping will be done through the Karkloof Trail Run and not via the Karkloof Country Club. Additional Accommodation throughout the valley is available. Google and Airbnb have all the options. We do not suggest, offer or broker additional accommodation for anyone.

We do not allow spectators on route for the 20 miler. You can view your runners at their only aid station, the Karkloof Country Club.

Every 20Miler finisher who completes the race will receive a Finisher Medal. Prize Money Prize money will be confirmed closer to the event. We will have a limited amount of elite entries. Elite athletes receiving complimentary entry who earn cash prizes will have the entry fee value deducted from their total prize amount.

**Entry Policy:** - **Registration Agreement:** By registering, you agree to the event terms, including the Refunds and Deferral Policy, and acknowledge the inherent risks of trail running. - **Non-Transferable:** Entries are personal and non-transferable. You cannot assign or sell your entry or race bib to another person. **Race Category Changes:** - **Downgrades:** You can downgrade to a shorter race distance until September 1st, subject to availability. No refunds for downgrades. - **Upgrades:** You can upgrade to a longer distance until September 1st, provided space is available. The price difference must be paid at the time of the request. **Refund Policy:** - Refund requests must be submitted in writing to [rd@karklooftrailrun.co.za](mailto:rd@karklooftrailrun.co.za) by the following deadlines: - 80% refund for cancellations before June 1st. - 50% refund for cancellations before August 1st. - 30% refund for cancellations before September 1st. - No refunds for cancellations on or after September 1st. - **Non-Refundable Items:** A 10% administration fee will be deducted from all refunds. Refunds do not include additional purchases like camping, merchandise, or shuttle bookings. **Deferral Policy:** - **Eligibility:** Deferral requests must be submitted in writing to [rd@karklooftrailrun.co.za](mailto:rd@karklooftrailrun.co.za) by July 30th. Deferrals are valid for one year only and are subject to event capacity for the following year. - **Strict Conditions:** Deferrals are only granted for pregnancy. No other reasons, including injury, illness, lack of training, work commitments, or travel, will be accepted. A medical certificate confirming the pregnancy must be submitted by August 7th. - **Additional Costs:** Participants are responsible for any additional entry fee costs if the event price increases for the deferred year. **Force Majeure Policy:** - **Event Cancellation or Postponement:** If the event is canceled or postponed due to circumstances beyond the organizers' control (e.g., natural disasters, extreme weather, or civil unrest), no refunds will be issued. Entries will automatically be deferred to the rescheduled event date if the event has not started. - **Unforeseen Circumstances Include:** Acts of God (e.g., floods, earthquakes, snow, or fires), safety concerns for participants and spectators, acts of terrorism, war, or civil unrest.

On Route: Event Guidelines and Etiquette for the Karkloof Trail Run • Rugged Terrain Alert: Our routes take you through some challenging, single-track hiking trails. By participating, you're acknowledging and accepting the inherent risks. • Race Bib Display: If you're in the 100, 50, or 30 Miler, ensure your race bib is in clear sight at all times. • Stay Alert and Trust the Markings: Our course is clearly marked, but some good old-fashioned trail-finding skills and a sprinkle of common sense are always a bonus. • Respect the Markers: Meddling with route markers isn't just naughty—it'll get you disqualified. • Trail Courtesy: Remember the golden rules—keep to the left, pass on the right, and always be vigilant about potential blind spots. • Exiting the Race: If you've reached your limit and need to bow out, please inform the nearest race official. This simple act ensures we don’t assume you're lost, and it keeps you in good standing for future events. Compulsory Equipment: • Always Be Prepared: It's essential to carry your mandatory equipment throughout the race. • Expect Spot Checks: Be ready! We might conduct equipment checks at any point—before, during, or even after the race. • Don't Get Caught Short: If you're missing any mandatory gear, consequences could range from a time penalty to outright disqualification. Better safe than sorry! General: • Run Clean: Performance-enhancing substances are a no-go. Be prepared, as we might conduct random tests. • Voice Your Concerns Promptly: If you have any protests, make them known within 60 minutes of crossing the finish line. • Play Nice: Unsporting behaviour or mistreatment of officials is not only frowned upon but can also get you disqualified. • Spread Positivity: Our volunteers are the unsung heroes of the event. A simple "thank you" and a smile can make their day. Let's show them some love! Weather: • Be Over-Prepared: While distances may vary, we recommend having all items from the equipment list. It's better to have and not need than to need and not have. • Stay Adaptable: Please note, that organizers may adjust the list of compulsory items as circumstances dictate. • Rain or Shine, We're On: Unless Disaster Management steps in, the event will go forward. • Safety First: In the face of extreme conditions, organizers prioritize safety and may decide to cancel. Always stay informed! Lost and Found: • Personal items left after the race will be donated. Items will not be shipped. Vehicles to Spectator Points: • Spectators can travel to designated viewing areas. • Just a reminder that our organizers have the flexibility to modify the routing and format as the event unfolds. Adaptability is key! Stay informed and enjoy the race.